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Executive Assistant

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The executive assistant provides high-level administrative support to the president and the executive vice president to ensure organizations leaders can accomplish key tasks efficiently. Responsibilities will include correspondence, scheduling of meetings, handling travel arrangements, general administrative functions and other duties as assigned. The executive assistant will communicate with various audiences, including donors, faculty, volunteers and staff. This is a great opportunity to work closely with high-level executives and contribute to the overall efficiency of our organization.

Principal Responsibilities

  • Support the president in the areas of correspondence of all types, including emails, letters and calls.
  • Handle travel arrangements, including scheduling meetings, flights, rental cars and accommodations.
  • Assist with preparation of expense reports.
  • Prepare donor communications of various kinds, including letters, proposals and emails, working closely with members of the Development Office.
  • Organizing meetings, including scheduling, sending reminders and organizing caterers when necessary.
  • Attend meetings when required with donors, staff and others.
  • Cover the main reception desk when needed, to assist in handling incoming calls, greeting guests and accepting deliveries.
  • Maintenance of electronic files using Salesforce database.

Qualifications

  • Strong organizational skills to keep president and EVP on schedule and prioritizing tasks in an efficient manner.
  • Superior oral and verbal skills, including written communications and telephone calls.
  • Ability to handle confidential matters with integrity.
  • Time management and ability to meet deadlines.
  • Ability to multitask.
  • Excellent interpersonal skills.
  • Ability to make sound decisions and solve problems.

Application Procedure

 Interested candidates should send a resume and cover letter to Steve Slattery at sslattery@tfas.org.